Connect Your Google Calendar to Your HubSpot Account

Never miss a meeting by keeping your calendars organised.

Calendars using Google Apps (G Suite) or Gmail (Google Free) can be connected to the HubSpot meetings tool. Before you connect your calendar, please take note of the following:

The inbox associated with the calendar you are connecting to HubSpot will automatically connect in your email integration settings. You can easily disable the inbox connection without disabling the calendar connection once your calendar is integrated. 

If you've connected your inbox as a shared inbox in the conversations tool, your calendar cannot be connected with the meetings tool. Only personal inboxes can be connected to the meetings tool.

Here's how you can connect your Google calendar to HubSpot:

  1. Log in to your HubSpot account, and click the gear icon in the main navigation bar to go to Settings.

  2. Under Settings, click General.

  3. Click the Calendar tab.

  4. Click Connect your calendar.

  5. Select Google / Gmail, then click Connect your calendar.

  6. Review the information in the dialogue box, then click Accept and connect to Google to give HubSpot's meeting tool access to your calendar.

    1. You may be asked to log in or to select which email you would like to connect to the calendar. 
    2. Click allow. 
  7. Your calendar is now successfully connected!



Please note
: if you have enabled the Google Calendar or Office 365 Calendar sync with HubSpot, when you create a calendar event with a contact directly in Google Calendar or in Office 365 Calendar, the event will sync to the CRM as a meeting engagement.

With this calendar sync, meetings created directly on a contact record in the CRM will send actual calendar event invitations to the contact. Without your calendar connected, it will create a meeting engagement on the record with no calendar event invitation sent.

Necessary disclosure: HubSpot will have access to both your Google Calendar and any other calendar you access via Google in order to power the meetings tool, and allow you to associate events with contacts in the CRM. HubSpot will have the ability to create or change your calendars, and update individual calendar events.



Customise your connected calendar's settings


If you're using an assigned Sales Hub or Service Hub, you can customise your scheduling page URL. Depending on your HubSpot subscription, you can also host the scheduling page URL on a custom domain that is connected to HubSpot. All users can connect additional calendars in their settings.

Edit your scheduling page URL and default scheduling page (Sales Hub or Service Hub Starter, Professional, or Enterprise only)


In your calendar settings in HubSpot, you can change your scheduling page URL that is used for each scheduling page that you create moving forward. You can also change the default scheduling page that is used when inserting meeting links into sales email templates.

  1. Log in to your HubSpot account, and click the gear icon in the main navigation bar to go to Settings.

  2. Under Settings, click General.

  3. Click the Calendar tab.

  4. Edit the URL in the Meetings URL field. Changes to your scheduling page URL will apply to all new scheduling pages going forward, but will not change existing scheduling page URLs.

  5. To select a different default scheduling page, click the Default meeting link dropdown menu.



Connect additional calendars


You can connect additional calendars to your integrated calendar. When a contact books a meeting with you, HubSpot will check the availability on each calendar and block times that are busy.

  1. Log in to your HubSpot account, and click the gear icon in the main navigation bar to go to Settings.

  2. Under Settings, click General.

  3. Click the Calendar tab.

  4. Click the Selected calendars dropdown menu and select any additional calendars.

  5. To remove an additional calendar, click next to the calendar name.
  6. Click Save.

You can only add calendars that you own or that your email address has access to in your connected Gmail or Office 365 account. Learn how to set up new Google calendars and new Office 365 calendars. When a prospect books a meeting with you, the meeting event will only appear on your personal default calendar, not your other integrated calendars.

If you lose access to one of your calendars, contacts will not be able to book meetings with you, even if you have other integrated calendars. You'll receive an email notifying you that someone is trying to book a meeting with you. You can then either ask the calendar owner to give you access again or remove the inactive calendar from your settings. 

  • In your HubSpot account, click the settings icon in the main navigation bar.
  • In the left sidebar menu, navigate to General
  • Click the Calendar tab. 
  • To remove the calendar from your settings, click the next to the inactive calendar. 

 



Add a meeting link to your chat widget


You can include a meeting link in the chat widget so a visitor can access your scheduling page and book time with you during a chat conversation. 

  1. Log in to your HubSpot account, and click the gear icon in the main navigation bar to go to Settings.

  2. Under Settings, click General.

  3. Click the Calendar tab.

  4. In the Chat Profile section, select the Including a link to your meetings booking page in the messages chat window checkbox.
  5. Click the Chat Meeting Link dropdown menu and select a meeting link.

    chat-profile-settings
  6. When you're done making changes to your meetings tool settings, click Save.

 

See more information from HubSpot.